January 2026 - Village at Thornapple

Your community needs you!

The VAT HOA Board of Directors has had several of its Directors serve for multiple years due to a lack of community engagement. We could use your help in giving these folks a break from community governance by welcoming some fresh faces to the Board.

The role and function of the Board of Directors is to manage the business of the Association defined as: financial management, property maintenance, and document enforcement. Please review The Village at Thornapple Homeowners’ Association Community Handbook, 7.0 Edition, Code of Regulations, Pages 3-11.

Concerned you may not have time to commit? The Board only meets one evening a month and Board Members are subject to a rotating on-call to respond to homeowner messages. Some additional responsibilities may require additional time commitment, but this is typically minimal and shared among the members. After all, more hands make light work!

Worried you need a particular type of experience to join? Don’t worry, no prior experience is required (but always appreciated!). All homeowners are welcome to apply for a board member position. While experience in the areas of community governance, finance, or administration are appreciated they are not required. We are looking for passionate community members that are committed to upholding our governing documents and keep our community flourishing.

Currently there are two open Board positions and two additional seats up for election in 2026. Applications are strongly encouraged.

In addition to completing an application to be come a board member. Board members are also subject to the following document:

VAT Board Director – Code of Regulations & Confidentiality Agreement – V 1.0

Upon acceptance of a Board position the member application and these documents will need to be signed and returned to the Board prior to attendance at first meeting.

Applications for Board positions may be submitted by completing the web form found here or by completing the following application:

VAT Board Member Application Form – V 1.0

and submitting via email to [email protected]

Applications should be submitted no later than two weeks prior to the annual meeting. Applications received after this date will be held in consideration for any vacated board seats.

Hello Neighbors,

The Board would like to wish all members of our community a very happy new year!

A letter is currently in the mail to all homeowners outlining some new information for 2026. Below is the full text of this letter as well as a link to a PDF version of this letter.

We ask that all neighbors please read this document thoroughly as it outlines details about our property manager change, annual assessment (dues) invoicing details, as well as details for our upcoming annual meeting.

Any questions can be directed to the Board via email ([email protected]) or neighbors are welcome to bring any questions to the annual meeting.

Wishing everyone a happy 2026. Full text follows below or click here for a PDF.

Annual Meeting Details

The Annual meeting will be held:

DATE: Saturday, February 7th, 2026
TIME: 2:00 PM-4:00 PM
LOCATION: Prairie Township Community Center
5955 West Broad Street
Galloway, OH 43119

Please excuse any formatting issues below.

December 29^th, 2025

Dear Homeowners,

We are writing to inform you of an upcoming change in property management for our association.

Sadly, our previous property manager Vida Burns with VB Business Service passed away after a brief illness. We are grateful for the service they provided to the Association, and our thoughts are with their family during this time.

To ensure continuity of operations and support for our community, the Board has appointed Towne Properties as the Association’s new property manager, effective January 1,2026.

What this means for homeowners:

Day-to-day concerns that affect the association will be handled by Towne Properties
Payment instructions, maintenance requests, and general inquiries will be directed to the new management team however homeowners may always reach out to the Board directly with concerns
Towne Properties is currently working with the Board of Directors with the transition of community records and will be sending an introduction letter, along with updated contact information and account payment instructions to all residents. Please hold off on paying your annual HOA fees until you receive this information

During this transition, the Board will be working closely with the new management company to ensure a smooth handoff and minimal disruption to the Association. As always homeowners are encouraged to reach out to the City of Columbus 311 office with city code related concerns. More information can be found at: https://www.columbus.gov/311-Customer-Service-Center

We appreciate your patience and understanding during this period of change. please contact the Board directly via email to [email protected] with any questions.

Thank you for your continued cooperation and support of our community.

Sincerely,

2025 Village at Thornapple Board of Directors

The Village at Thornapple Homeowners’ Association
2026 Notice of Annual Meeting

Dear Village at Thornapple Association members,

The Annual meeting will be held:

DATE: Saturday, February 7th, 2026
TIME: 2:00 PM-4:00 PM
LOCATION:

Prairie Township Community Center
5955 West Broad Street
Galloway, OH 43119

The primary purpose of the Annual meeting is to elect Board members. We encourage you to become involved! If you are interested in becoming a Board member please complete the attached form or visit the Association Website, www.thornappleassociation.org , to obtain and submit the forms.

Completed forms should be returned to:

Towne Properties
C/O The Village at Thornapple Annual Meeting
777-A DEARBORNE PARK LANE

COLUMBUS, OH 43085

If you are unable to attend the meeting but would like to vote for the open Directors’ positions, please complete the enclosed Proxy Form. You may send the completed Proxy Form to the meeting along with your designated representative or mail to our management company.

Please join us at the Annual Meeting!

Thank you,
2025 VAT Board of Directors
[email protected]

The Village at Thornapple Homeowners’ Association
Board of Directors Nomination Form

Job Description: The role and function of the Board of Directors is to manage the business of the Association as defined: financial management, property maintenance, and document enforcement. Please review The Village at Thornapple Homeowners’ Association Community Handbook, 7 Edition, Code of Regulations, Pages 3-11.

Nominee Information Please print clearly.
Name
Address
Phone Number
Email

Nominee Experience
Please describe your financial, legal, and/or management expertise and
how those skills may be applied as a Board Director.
Please print clearly.

Please note: Board Members elected via a Nomination Form are still required to complete the formal Board Member application as well as the Board of Directors Code of Conduct and Board of Directors Responsibilities Forms if elected. These forms can be accessed via the association website or provided upon request or at the Annual Meeting.

Nominee Signature: ____________________________________ Date: ________________________

Annual Homeowners’ Meeting Proxy Form

I, the undersigned homeowner, do hereby constitute and appoint ______________________
(if left blank, the Board President will act as designated representative) for me and in my name, place, and stead, to vote my proxy at The Village at Thornapple Annual Homeowners’ Meeting to be held on ____________________________and at any adjournment thereof, according to the number of votes I now or may be entitled to cast in voting for Directors of the Association, and in the transaction of such other business as may come before the meeting.

This proxy shall expire at the adjournment of said Annual Meeting, or any adjournment thereof.

Homeowner’s Name (Please Print) ____________________________________________________

Address ____________________________________________________________________________

Homeowner’s Signature___________________________________ Date______________________

*************************************************************************************

Your completed and signed Proxy, Nomination, Board Director Code of Conduct, and Board Director Responsibilities Forms must be postmarked no later than January 15^th, 2026.

Please mail to:

Towne Properties
C/O The Village at Thornapple Annual Meeting
777-A DEARBORNE PARK LANE
COLUMBUS, OH 43085

Month: January 2026

Join the Board in 2026!

Thorncrest Entrance Street Sign

2026 News & Annual Meeting Announcement